Users & Permissions
With these settings, you can:
- View default user roles and permissions
- Create your own user roles with customized permissions
- Add, edit, or remove administrative users
Viewing and Editing Roles & Permissions
-
Visit System Administration → Permissions.
-
To view a role and its permissions, click the dropdown menu next to Role to edit.
-
Scroll through to view the selected permissions.
-
Click the checkbox next to a permission to add it to the role.
-
Deselect the checkbox next to a permission to remove it from the role.
-
If you made changes, scroll to the bottom and click Save Changes.
You can quickly locate permisisons to add/remove from a Role in System Administration > Permissions > Search for a Permission box.
Make sure you have selected the role you want to edit, search for the term you are looking to add and then you can see all permisisons related to that term.
Creating a New Role
-
Visit System Administration → Permissions.
-
Click Create New Role.
- Type in a name for the role and add a description.
-
Add permissions to your new role by clicking the appropriate checkboxes.
-
When finished, scroll to the bottom and click Save Changes.
Deleting a Role
-
Visit System Administration → Administration Users.
-
Click the dropdown menu next to Role to edit and select the role you wish to delete.
-
Click the red Delete button.
-
A pop-up will ask you to confirm. If you are sure you want to delete the role, click OK.
-
Visit Primary Configuration → Patron Types.
-
Locate the p-type for your staff, then click Edit.
-
Click the dropdown menu under Assigned Role and select the desired role.
-
Click Save Changes and Return.
Click Save Changes and Stay Here to remain on the current screen and continue making more changes.
Adding a New Administrator
-
Visit System Administration → Administration Users.
-
Click Add Administrator.
-
Type or paste the user's barcode/card number into the Barcode field.
- Select the Role(s) you wish to assign this user by clicking the checkbox(es).
- Optional: select any Additional Locations to Administer that the user should have access to. If a user is restricted to editing only settings associated with the home library/location on their account, this would allow them to edit settings associated with other locations without granting them access to settings associated with all locations.
-
When finished, click Update User.
-
Your new administration user will now appear in the list.
First name, last name, and library information are pulled in automatically from your ILS. When the Admin user logs in to Aspen, it will update their name and home library information if any changes have been made since they've been added.
Viewing and Editing an Administrator
-
Visit System Administration → Administration Users to view current administration users and their assigned roles.
-
At a glance, you can see each user's first and last name, associated libraries, barcode, and roles.
-
Click Edit to add or remove Roles for a user, or add or remove Additional Locations to Administer.
-
When finished, click Save Changes and Return to go back to the list of administrators.
Deleting an Administrator
-
Visit System Administration → Administration Users.
-
Click Edit next to the user you wish to delete.
- Uncheck all of the user's assigned roles and/or locations to administer and save. The user will no longer appear in the list of administrative users.
You can also click a user's Id number to edit their settings.
Roles & Permissions Menu
The table below includes all permissions available within System Administration > Permissions. Use the search box to find permissions related to the function you're interested in. For example: typing in "browse categories" will show all permissions related to administering browse categories.
- Permissions Section: The section within Permissions where the individual permission can be found.
- Permission Name: Name of the permission.
- Description: Explains what the permission will allow the user to do, if assigned a role with this permission included.
- Recommended Roles: General suggestions for the types of user roles that might include the permission.
Recommended Roles
The recommended roles are generalized and do not encompass the full breadth of possibilities. You can create as many or as little roles as you like, and give the roles whatever names make sense to you, depending on your staff needs.
opacAdmin: Can manage all administrative settings within Aspen Discovery. This includes user administration and masquerade permissions. If a user has this role, they don't need any other roles, because they can do everything. Important: Do not delete this role! With each new Aspen release, this role is automatically assigned new permissions based on new settings and functionality. If you delete this role, you will have to manually update your equivalent role as new permissions are needed.
Library Admin: Can manage all administrative settings related to the home library associated with their account. This is useful for consortia of multiple libraries sharing a single Aspen server who all have their own unique catalogs. This ensures that these users can see and edit settings/content related to their own libraries, and restricts them from being able to see and edit settings for other libraries.
Marketer: Permissions related to marketing/promotional functionality such as browse categories, placards, user lists, etc.
Masquerader/Library Masquerader: Allows users to masquerade as other users, either for all unrestricted users or for users belonging to their library.
Cataloger: Allows user to perform catalog-related functions such as uploading cover images, changing grouped work display information, manually grouping/ungrouping records, and uploading supplemental files to records.
Aspen Materials Requests: Allows users to manage materials requests when using Aspen's built-in materials request system.
Archives & Genealogy: Permissions related to the Open Archives module and Genealogy functionality.
Permissions Search
Permissions Section | Permission Name | Description | Recommended Roles |
---|---|---|---|
Aspen Discovery Help | Submit Ticket | Allows the user to submit Aspen Discovery tickets | opacAdmin |
Aspen Discovery Support | Administer Request Tracker Connection | Allows configuration of connection to the support system. | opacAdmin |
Aspen Discovery Support | View Active Tickets | Allows display of active tickets within the support system. | opacAdmin |
Aspen Discovery Support | Set Development Priorities | Allows setting of priorities for development. | opacAdmin |
Aspen LiDA | View Notifications Reports | Controls if the user can view the Notifications Report. | opacAdmin |
Aspen LiDA | Send Notifications to All Libraries | Controls if the user can send notifications to Aspen LiDA users from all libraries | opacAdmin |
Aspen LiDA | Send Notifications to Home Library | Controls if the user can send notifications to Aspen LiDA users from their home library. | Library Admin |
Aspen LiDA | Send Notifications to Home Location | Controls if the user can send notifications to Aspen LiDA users from their home location. | Library Admin |
Aspen LiDA | Send Notifications to Home Library Locations | Controls if the user can send notifications to Aspen LiDA users for all locations that are part of their home library. | Library Admin |
Aspen LiDA | Send Notifications to All Locations | Controls if the user can send notifications to Aspen LiDA users from all locations. | opacAdmin |
Aspen LiDA | Administer Aspen LiDA Settings | Controls if the user can change Aspen LiDA settings. | opacAdmin |
Cataloging & eContent | Administer Self Registration Forms | Allows the user to administer self registration form options in ILS Integration > Self Registration Forms. | opacAdmin |
Cataloging & eContent | Manually Group and Ungroup Works | Allows the user to manually group and ungroup works. | opacAdmin |
Cataloging & eContent | Set Grouped Work Display Information | Allows the user to override title, author, and series information for a grouped work. | opacAdmin |
Cataloging & eContent | Force Reindexing of Records | Allows the user to force individual records to be indexed. | opacAdmin |
Cataloging & eContent | Upload Covers | Allows the user to upload covers for a record. | opacAdmin |
Cataloging & eContent | Upload PDFs | Allows the user to upload PDFs for a record. | opacAdmin |
Cataloging & eContent | Upload Supplemental Files | Allows the user to upload supplemental files for a record. | opacAdmin |
Cataloging & eContent | Download MARC Records | Allows the user to download MARC records for individual records. | opacAdmin, Library Admin |
Cataloging & eContent | View ILS records in native OPAC | Allows the user to view ILS records in the native OPAC for the ILS if available. | opacAdmin, Library Admin |
Cataloging & eContent | View ILS records in native Staff Client | Allows the user to view ILS records in the staff client for the ILS if available. | opacAdmin, Library Admin |
Cataloging & eContent | Administer Indexing Profiles | Allows the user to administer Indexing Profiles to define how record from the ILS are indexed in Aspen Discovery. | opacAdmin |
Cataloging & eContent | Administer Translation Maps | Allows the user to administer how fields within the ILS are mapped to Aspen Discovery. | opacAdmin |
Cataloging & eContent | Administer Loan Rules | Sierra & Millenium only: Allows the user to administer load loan rules and loan rules into Aspen Discovery | opacAdmin |
Cataloging & eContent | Hide Metadata | Controls if the user can hide metadata like Subjects and Series from facets and display information. | opacAdmin |
Cataloging & eContent | View Offline Holds Report | Allows the user to see any holds that were entered while the ILS was offline. | opacAdmin |
Cataloging & eContent | Administer OverDrive | Allows the user to configure OverDrive integration for all libraries. | opacAdmin |
Cataloging & eContent | View OverDrive Test Interface | Allows the user view OverDrive API information and call OverDrive for specific records. | opacAdmin |
Cataloging & eContent | Administer Grouped Work Tests | Controls if the user can define and access tests of Grouped Work searches. | opacAdmin |
Circulation | Test Self Check | : Allows users to test checking titles out within Aspen Discovery. | opacAdmin, Cataloger |
Circulation Reports | View Location Holds Reports | CARL.X only: Allows the user to view lists of holds to be pulled for their home location | Library Admin |
Circulation Reports | View All Holds Reports | CARL.X only: Allows the user to view lists of holds to be pulled for any location | opacAdmin |
Circulation Reports | View Location Student Reports | CARL.X only: Allows the user to view lists of holds to be pulled for any location | opacAdmin |
Circulation Reports | View All Student Reports | CARL.X only: Allows the user to view barcode and checkout reports for their home location | Library Admin |
Circulation Reports | Barcode Generators | : Allows the user to run the Barcode Generators | opacAdmin, Library Admin, Cataloger |
Community Sharing | Share Content with Community | Controls if the user can share content with other members of the Aspen Discovery Community they are connected with. | opacAdmin, Library Admin, Marketer |
Community Sharing | Import Content from Community | Controls if the user can import content created by other members of the Aspen Discovery Community they are connected with. | opacAdmin, Library Admin, Marketer |
Course Reserves | Administer Course Reserves | Symphony only: Controls if the user can change Course Reserve settings. | opacAdmin |
Curbside Pickup | Administer Curbside Pickup | Controls if the user can change Curbside Pickup settings. | opacAdmin |
eCommerce | View eCommerce Reports for All Libraries | Allows the user to view eCommerce reports for all libraries. | opacAdmin |
eCommerce | View eCommerce Reports for Home Library | Allows the user to view eCommerce reports for their home library. | Library Admin |
eCommerce | View Donations Reports for All Libraries | Allows the user to view donations reports for all libraries. | opacAdmin |
eCommerce | View Donations Reports for Home Library | Allows the user to view donations reports for their home library. | Library Admin |
eCommerce | Administer Comprise | Controls if the user can change Comprise settings. This has potential security and cost implications. | opacAdmin |
eCommerce | Administer ProPay | Controls if the user can change ProPay settings. This has potential security and cost implications. | opacAdmin |
eCommerce | Administer PayPal | Controls if the user can change PayPal settings. This has potential security and cost implications. | opacAdmin |
eCommerce | Administer PayPal Payflow | Controls if the user can change PayPal Payflow settings. This has potential security and cost implications. | opacAdmin |
eCommerce | Administer WorldPay | Controls if the user can change WorldPay settings. This has potential security and cost implications. | opacAdmin |
eCommerce | Administer Donations | Controls if the user can change Donations settings. This has potential security and cost implications. | opacAdmin |
eCommerce | Administer Xpress-pay | Controls if the user can change Xpress-pay settings. This has potential security and cost implications. | opacAdmin |
eCommerce | Administer ACI Speedpay | Controls if the user can change ACI Speedpay settings. This has potential security and cost implications. | opacAdmin |
eCommerce | Administer InvoiceCloud | Controls if the user can change InvoiceCloud settings. This has potential security and cost implications. | opacAdmin |
eCommerce | Administer Certified Payments by Deluxe | Controls if the user can change Certified Payments by Deluxe settings. This has potential security and cost implications. | opacAdmin |
Events | Administer LibraryMarket LibraryCalendar Settings | Allows the user to administer integration with LibraryMarket LibraryCalendar for all libraries. | opacAdmin |
Events | Administer Springshare LibCal Settings | Allows the user to administer integration with Springshare LibCal for all libraries. | opacAdmin |
Genealogy | Administer Genealogy | Allows the user to add people, marriages, and obituaries to the genealogy interface. | Archives & Genealogy |
Grouped Work Display | Administer All Grouped Work Display Settings | Allows the user to view and change all grouped work display settings within Aspen Discovery. | opacAdmin |
Grouped Work Display | Administer Library Grouped Work Display Settings | Allows the user to view and change grouped work display settings for their home library within Aspen Discovery. | Library Admin |
Grouped Work Display | Administer All Grouped Work Facets | Allows the user to view and change all grouped work facets within Aspen Discovery. | opacAdmin |
Grouped Work Display | Administer Library Grouped Work Facets | Allows the user to view and change grouped work facets for their home library within Aspen Discovery. | Library Admin |
Grouped Work Display | Administer All Format Sorting | Allows users to change how formats are sorted within a grouped work for all libraries. | opacAdmin, Cataloger |
Grouped Work Display | Administer Library Format Sorting | Allows users to change how formats are sorted within a grouped work for their library catalog. | opacAdmin, Library Admin, Cataloger |
ILL Integration | Administer VDX Settings | Symphony only: Allows the user to define settings for Interlibrary Loans with VDX. | opacAdmin |
ILL Integration | Administer VDX Hold Groups | Symphony only: Controls if the user can change Course Reserve settings. | opacAdmin |
ILL Integration | Administer All VDX Forms | Symphony only: Allows the user to define administer all VDX Forms. | opacAdmin |
ILL Integration | Administer Library VDX Forms | Symphony only: Allows the user to define administer VDX Forms for their library. | opacAdmin |
Languages and Translations | Administer Languages | Allows the user to control which languages are available for the Aspen Discovery interface. | opacAdmin |
Languages and Translations | Translate Aspen | Allows the user to translate the Aspen Discovery interface. | opacAdmin |
Local Enrichment | Administer All Browse Categories | Allows the user to view and change all browse categories within Aspen Discovery. | opacAdmin |
Local Enrichment | Administer Library Browse Categories | Allows the user to view and change browse categories for their home library within Aspen Discovery. NOTE: This permission is not compatible with the Administer Selected Browse Category Groups permission | Library Admin, Marketer |
Local Enrichment | Administer Selected Browse Category Groups | Allows the user to view and edit only the Browse Category Groups they are assigned to. NOTE: This permission is not compatible with the Administer Library Browse Categories permission | Marketer |
Local Enrichment | Administer All Collection Spotlights | Allows the user to view and change all collection spotlights within Aspen Discovery. | opacAdmin |
Local Enrichment | Administer Library Collection Spotlights | Allows the user to view and change collection spotlights for their home library within Aspen Discovery. | Library Admin, Marketer |
Local Enrichment | Administer All Placards | Allows the user to view and change all placards within Aspen Discovery. | opacAdmin |
Local Enrichment | Administer Library Placards | Allows the user to view and change placards for their home library within Aspen Discovery. | Library Admin, Marketer |
Local Enrichment | Edit Library Placards | Allows the user to edit, but not create placards for their library. | Marketer |
Local Enrichment | Moderate User Reviews | Allows the user to delete any user review within Aspen Discovery. | opacAdmin |
Local Enrichment | Administer Bad Words | Allows the user to administer bad words list. | opacAdmin |
Local Enrichment | Administer All JavaScript Snippets | Allows the user to define JavaScript Snippets to be added to the site. This permission has security implications. | opacAdmin |
Local Enrichment | Administer All System Messages | Allows the user to define system messages for all libraries within Aspen Discovery. | opacAdmin |
Local Enrichment | Administer Library JavaScript Snippets | Allows the user to define JavaScript Snippets to be added to the site for their library. This permission has security implications. | Library Admin |
Local Enrichment | Administer Library System Messages | Allows the user to define system messages for their library within Aspen Discovery. | Library Admin |
Masquerade | Masquerade as any user | Allows the user to masquerade as any other user including restricted patron types. | opacAdmin |
Masquerade | Masquerade as unrestricted patron types | Allows the user to masquerade as any other user if their patron type is unrestricted. | Library Admin |
Masquerade | Masquerade as patrons with same home library | Allows the user to masquerade as patrons with the same home library including restricted patron types. | Library Masquerader, Library Admin |
Masquerade | Masquerade as unrestricted patrons with same home library | Allows the user to masquerade as patrons with the same home library if their patron type is unrestricted. | Library Masquerader, Library Admin |
Masquerade | Masquerade as patrons with same home location | Allows the user to masquerade as patrons with the same home location including restricted patron types. | Library Masquerader, Library Admin |
Masquerade | Masquerade as unrestricted patrons with same home location | Allows the user to masquerade as patrons with the same home location if their patron type is unrestricted. | Library Masquerader, Library Admin |
Materials Requests | Manage Library Materials Requests | Allows the user to update and process materials requests for patrons. | Aspen Materials Requests |
Materials Requests | Administer Materials Requests | Allows the user to configure the materials requests system for their library. | Aspen Materials Requests |
Materials Requests | View Materials Requests Reports | Allows the user to view reports about the materials requests system for their library. | Aspen Materials Requests |
Materials Requests | Place Holds For Materials Requests | Allows users to place holds for users that have active Materials Requests once titles are added to the catalog. | Aspen Materials Requests |
Materials Requests | Import Materials Requests | Allows the user to import materials requests from older systems. Not recommended in most cases unless an active conversion is being done. | Aspen Materials Requests |
Open Archives | Administer Open Archives | Allows the user to administer integration with Open Archives repositories for all libraries. | opacAdmin, Archives & Genealogy |
Open Archives | Administer All Open Archives Facet Settings | Allows the user to alter Open Archives facets for all libraries. | opacAdmin, Archives & Genealogy |
Open Archives | Administer Library Open Archives Facet Settings | Allows the user to alter Open Archives facets for their library. | Library Admin, Archives & Genealogy |
Primary Configuration | Administer All Libraries | Allows the user to control settings for all libraries within Aspen Discovery. | opacAdmin |
Primary Configuration | Administer Single Sign-on | Controls if the user can change single sign-on (SSO) settings.This has potential security implications. | opacAdmin |
Primary Configuration | Administer Home Library | Allows the user to control settings for their home library | Library Admin |
Primary Configuration | Administer All Locations | Allows the user to control settings for all locations. | opacAdmin |
Primary Configuration | Administer Home Library Locations | Allows the user to control settings for all locations that are part of their home library. | Library Admin |
Primary Configuration | Administer Home Location | Allows the user to control settings for their home location. | Library Admin |
Primary Configuration | Administer IP Addresses | Allows the user to administer IP addresses for Aspen Discovery. This has potential security implications | opacAdmin |
Primary Configuration | Administer Patron Types | Allows the user to administer how patron types in the ILS are handled within for Aspen Discovery. Give to trusted users, this has security implications. | opacAdmin |
Primary Configuration | Administer Account Profiles | Allows the user to administer patrons are loaded from the ILS and/or the database. Give to trusted users, this has security implications. | opacAdmin |
Primary Configuration | Block Patron Account Linking | Allows the user to prevent users from linking to other users. | opacAdmin, Library Admin |
Primary Configuration | Administer Two-Factor Authentication | Controls if the user can change Two-Factor Authentication settings. This has potential security and cost implications. | opacAdmin |
Primary Configuration | Administer Replacement Costs | Allows users to administer replacement costs for all libraries. | opacAdmin |
Primary Configuration - Library Fields | Library Domain Settings | Configure Library fields related to URLs and base configuration to access Aspen. | opacAdmin |
Primary Configuration - Library Fields | Library Theme Configuration | Configure Library fields related to how theme display is configured for the library. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library Contact Settings | Configure Library fields related to contact information for the library. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library ILS Connection | Configure Library fields related to how Aspen connects to the ILS and settings that depend on how the ILS is configured. | opacAdmin |
Primary Configuration - Library Fields | Library ILS Options | Configure Library fields related to how Aspen interacts with the ILS. | opacAdmin |
Primary Configuration - Library Fields | Library Self Registration | Configure Library fields related to how Self Registration is configured in Aspen. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library eCommerce Options | Configure Library fields related to how eCommerce is configured in Aspen. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library Catalog Options | Configure Library fields related to how Catalog results and searching is configured in Aspen. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library Browse Category Options | Configure Library fields related to how browse categories are configured in Aspen. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library Materials Request Options | Configure Library fields related to how materials request is configured in Aspen. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library ILL Options | Configure Library fields related to how ill is configured in Aspen. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library Records included in Catalog | Configure Library fields related to what materials (physical and eContent) are included in the Aspen Catalog. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library Genealogy Content | Configure Library fields related to genealogy content. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library Islandora Archive Options | Configure Library fields related to Islandora based archive. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library Archive Options | Configure Library fields related to open archives content. | opacAdmin, Library Admin, Archives & Genealogy |
Primary Configuration - Library Fields | Library Web Builder Options | Configure Library fields related to web builder content. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library EDS Options | Configure Library fields related to EDS content. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library Holidays | Configure Library holidays. | opacAdmin, Library Admin |
Primary Configuration - Library Fields | Library Menu | Configure Library menu. | opacAdmin, Library Admin |
Primary Configuration - Location Fields | Location Domain Settings | Configure Location fields related to URLs and base configuration to access Aspen. | opacAdmin |
Primary Configuration - Location Fields | Location Theme Configuration | Configure Location fields related to how theme display is configured for the library. | opacAdmin, Library Admin |
Primary Configuration - Location Fields | Location Address and Hours Settings | Configure Location fields related to the address and hours of operation. | opacAdmin, Library Admin |
Primary Configuration - Location Fields | Location ILS Connection | Configure Location fields related to how Aspen connects to the ILS and settings that depend on how the ILS is configured. | opacAdmin |
Primary Configuration - Location Fields | Location ILS Options | Configure Location fields related to how Aspen interacts with the ILS. | opacAdmin |
Primary Configuration - Location Fields | Location Catalog Options | Configure Location fields related to how Catalog results and searching is configured in Aspen. | opacAdmin, Library Admin |
Primary Configuration - Location Fields | Location Browse Category Options | Configure Location fields related to how Catalog results and searching is configured in Aspen. | opacAdmin, Library Admin |
Primary Configuration - Location Fields | Location Records included in Catalog | Configure Location fields related to what materials (physical and eContent) are included in the Aspen Catalog. | opacAdmin, Library Admin |
Reporting | View System Reports | Controls if the user can view System Reports that show how Aspen Discovery performs and how background tasks are operating. Includes Indexing Logs and Dashboards. | opacAdmin |
Reporting | View Indexing Logs | Controls if the user can view Indexing Logs for the ILS and eContent. | opacAdmin |
Reporting | View Dashboards | Controls if the user can view Dashboards showing usage information. | opacAdmin |
System Administration | Administer Modules | Allow information about Aspen Discovery Modules to be displayed and enabled or disabled. | opacAdmin |
System Administration | Batch Delete | Controls if the user is able to batch delete. | opacAdmin |
System Administration | Administer Users | Allows configuration of who has administration privileges within Aspen Discovery. Give to trusted users, this has security implications. | opacAdmin |
System Administration | Administer Permissions | Allows configuration of the roles within Aspen Discovery and what each role can do. Give to trusted users, this has security implications. | opacAdmin |
System Administration | Test Roles | Allows the user to use the test_role parameter to act as different role. | opacAdmin |
System Administration | Run Database Maintenance | Controls if the user can run database maintenance or not. | opacAdmin |
System Administration | Run Optional Updates | Allows the user to apply optional updates to their system. | opacAdmin |
System Administration | Lock Administration Fields | Allows the user to lock administration fields and change locked fields. | opacAdmin |
System Administration | Administer Amazon SES | Controls if the user can change Amazon SES settings. This has potential security and cost implications. | opacAdmin |
System Administration | Administer SendGrid | Controls if the user can change SendGrid settings. This has potential security and cost implications. | opacAdmin |
System Administration | Administer System Variables | Controls if the user can change system variables. | opacAdmin |
System Administration | Administer Host Information | Allows the user to change information about the hosts used for Aspen Discovery. | opacAdmin |
Theme & Layout | Administer All Themes | Allows the user to control all themes within Aspen Discovery. | opacAdmin |
Theme & Layout | Administer Library Themes | Allows the user to control theme for their home library within Aspen Discovery. | Library Admin, Marketer |
Theme & Layout | Administer All Layout Settings | Allows the user to view and change all layout settings within Aspen Discovery. | opacAdmin |
Theme & Layout | Administer Library Layout Settings | Allows the user to view and change layout settings for their home library within Aspen Discovery. | Library Admin |
Third Party Enrichment | Administer Third Party Enrichment API Keys | Allows the user to define connection to external enrichment systems like Content Cafe, Syndetics, Google, Novelist etc. | opacAdmin |
Third Party Enrichment | Administer Wikipedia Integration | Allows the user to control how authors are matched to Wikipedia entries. | opacAdmin |
Third Party Enrichment | View New York Times Lists | Allows the user to view and update lists loaded from the New York Times. | opacAdmin |
User Lists | Include Lists In Search Results | Allows the user to add public lists to search results. | opacAdmin, Library Admin, Marketer |
User Lists | Administer List Indexing Settings | Allows the user to administer list indexing settings. | opacAdmin |
User Lists | Upload List Covers | Allows users to upload covers for a list. | opacAdmin, Library Admin, Marketer |
User Lists | Edit All Lists | Allows the user to edit public lists created by any user. | opacAdmin |
Web Builder | View Unpublished Content | Allows the user to view unpublished menu items and content. | opacAdmin |
Web Builder | Administer All Menus | Allows the user to define the menu for all libraries. | opacAdmin |
Web Builder | Administer Library Menus | Allows the user to define the menu for their home library. | Library Admin, Marketer |
Web Builder | Administer All Basic Pages | Allows the user to define basic pages for all libraries. | opacAdmin |
Web Builder | Administer Library Basic Pages | Allows the user to define basic pages for their home library. | Library Admin, Marketer |
Web Builder | Administer All Custom Pages | Allows the user to define custom pages for all libraries. | opacAdmin |
Web Builder | Administer Library Custom Pages | Allows the user to define custom pages for their home library. | Library Admin, Marketer |
Web Builder | Administer All Custom Forms | Allows the user to define custom forms for all libraries. | opacAdmin |
Web Builder | Administer Library Custom Forms | Allows the user to define custom forms for their home library. | Library Admin, Marketer |
Web Builder | Administer All Web Resources | Allows the user to add web resources for all libraries. | opacAdmin |
Web Builder | Administer Library Web Resources | Allows the user to add web resources for their home library. | Library Admin, Marketer |
Web Builder | Administer All Quick Polls | Allows the user to administer polls for all libraries. | Library Admin, Marketer |
Web Builder | Administer Library Quick Polls | Allows the user to administer polls for their home library. | Library Admin, Marketer |
Web Builder | Administer All Staff Members | Allows the user to add staff members for all libraries. | opacAdmin |
Web Builder | Administer Library Staff Members | Allows the user to add staff members for their home library. | Library Admin, Marketer |
Web Builder | Administer All Web Content | Allows the user to add images, pdfs, and videos. | opacAdmin, Library Admin, Marketer |
Web Builder | Administer All Web Categories | Allows the user to define audiences and categories for content. | opacAdmin |
Website Indexing | Administer Website Indexing Settings | Allows the user to administer the indexing of websites for all libraries. | opacAdmin |
Website Indexing | Administer All Website Facet Settings | Allows the user to alter website facets for all libraries. | opacAdmin |
Website Indexing | Administer Library Website Facet Settings | Allows the user to alter website facets for their library. | Library Admin |
As of the 23.09 release, it is possible for certain admin users to lock settings in Aspen administration. Locking settings will prevent other users from editing specific settings they might otherwise have access to due to their assigned permissions.
For example, if you are managing a consortium and want member libraries to edit their theme colors and logo, but you do not want them to edit or remove the consortium's logo in the footer, you could lock the Footer fields in Theme settings.
Video Tutorials