Course Reserves

To set up Course Reserves, first turn on the Module in Aspen Administration > Modules > Course Reserves > check Enabled? > Save.

To make sure you have access to all the Course Reserves settings, you'll have to have related Course Reserves permissions.

The permission you need is:

Administer Course Reserves - Controls if the user can change Course Reserve settings.

Go to Aspen Administration > Primary Configuration > Library Systems > click into your library system > Course Reserves. Click Repeat Search in Course Reserves and select Aspen Course Reserves. 

Next, define the library course reserves you want to show in Course Reserve Libraries To Include (regex).

In this field, add specific location codes. Example: MAIN|EAST|WEST

If you want to show course reserves from all locations, enter in:    .*

Once configured, an in Course Reserves search option will appear in your search dropdown. Facets will also be generated from the course reserve data.

Go to Aspen Administration > Course Reserves > Settings > Library Mappings to map your Course Reserve location codes. Add the value of the location in the ILS in the left hand column and how you would like it to display in the Course Reserves Location facet in the right hand Translation column.

In Aspen Administration > Course Reserves > Indexing Log you can find the indexing log related to Course Reserves. This runs every 5 minutes.

See this blog post on how to set up Course Reserves in Koha.

Some Koha libraries will use Course Reserves in Koha as a "hack" for displays or other tempory shelf locations instead of the traditional use of course reserves for academic holdings. Find out more information on this blog post.

If you are using Koha's Course Reserves for this purpose, Aspen will display these items with that temporary shelf location.

We don't currently offer an integration with Sierra Course Reserves and Aspen Discovery but you are able to enable a search out to the ILS to search Course Reserves.

To enable this, go to Aspen Administration > Primary Configuration > Library Systems > click into your library catalog > Course Reserves > Repeat Search in Course Reserves > Link to ILS Course Reserves.

This will enable two dropdowns:

When setting up course reserves for Symphony, you will need to set up a script on your server. Reach out to your Aspen support team for questions.