Within this section, you will find:
- Email Templates
- Amazon SES Settings
- SendGrid Settings
Email Templates
To access Email Templates, you will need one of these two permissions:
Administer All Email Templates - If you are a Full Admin at a consortia or a single library
Administer Library Email Templates - If you are an Admin at your Library System within a consortium
Email templates can currently be used by Koha or Symphony libraries to send a Welcome email upon self registration of a new patron within Aspen.
Note: ILS Based Self Registration must be enabled in your Library System(s) to use this functionality. Learn more about Self Registration.
To create a new Welcome email, go to Aspen Administration > Email > Email Templates > Add New
Fill in the following fields:
Name - Name your email template - this is internal only
Template Type - From the dropdown the only current option is Welcome
Language - Select the language translation you'd like this Welcome email associated with. If a library has a Spanish self registration form and an English self registration form, you might consider having an email template in each language.
Subject - The subject line of your email
Plain Body Text - The body of your email. Currently, this is a text only field.
The welcome email is sent after a patron has successfully self registered.
The following template variables are available:
- library.displayName - The name of the active library where the patron registered
- library.baseUrl - The URL to the aspen instance where the patron registered
- library.email - The contact email of the library where the patron registered
- user.firstname - The first name of the patron who registered
- user.lastname - The last name of the patron who registered
- user.ils_barcode - The barcode of the patron who registered
Template variables are case insensitive and should be enclosed within percent symbols. I.e.
Welcome to %library.displayName%.
Libraries - The Library System that this email is associated with; by selecting libraries, this turns on/activates this email template
Amazon SES Settings
Amazon SES allows Aspen to send e-mails using Amazon's Simple Email Service (SES) platform.
These emails are used in functions such as sharing lists or titles, pin/password reset or the Aspen Materials Request System.
By default, we set up your Aspen server with our email credentials and the email address: noreply@aspendiscovery.org
To allow SES to send mail on your behalf, they have a verification process which can be done one of two ways. We can either verify email addresses individually, or we can verify a full domain.
- For an individual address, we'll generate verification emails from SES, which you'll just need to open and follow the verification link.
- For the full domain, you would need to add a few records (TXT, DKIM, SPF) to the DNS configuration, which we will provide.
We do recommend verifying the full domain if possible, but it's not required.
To get started off, let us know whether you'd like to verify the full domain or an individual email address (for example, "noreply@yourlibrary.org").
Our Systems Team will have to help with this piece so please put in a support ticket if you are interested in setting this up.
Send Grid Settings
Send Grid is another service which allows emails to be sent through Aspen. This is a legacy option that is no longer in use by ByWater partners.
